April 21, 2025
The primary objectives of this software are to:
| Date | Action | Responsible Party |
|---|---|---|
| April 21, 2025 | RFP Issued | AGENCY |
| April 28, 2025 | Submit Addenda Distribution Information | PROPOSER |
| April 28, 2025 | Submit Written Questions (12:00 p.m. PST) | PROPOSER |
| April 30, 2025 | Answers to Written Questions are published | AGENCY |
| May 5, 2025 | Proposals Due (11:59 p.m. PST) | PROPOSER |
| May 15, 2025 | Award of Agreement (tentative) | AGENCY |
Attachments:
Exhibit A: Proposed Response
Exhibit B: Proposal Scoring Rubric
Exhibit C: Proposal Authorization and Acknowledgement Form
Exhibit D: Draft Agreement for Software for Tracking Compliance with SB 1383 and Food Ware Ordinances
Exhibit E: All Data example export from Recyclist.xlsx
25.04.30 Compliance Software RFP and Exh A-D(0kb)
Exh E: All Data example export from Recyclist.xlsx(0kb)
Addendum: RFP Questions and Answers(0kb)
March 21, 2025
Zero Waste Sonoma is seeking proposals from qualified organizations or individuals to implement a Repair Event and Reuse Education program throughout Sonoma County. The program aims to raise awareness about the benefits of reuse and provide free repair services to residents in member jurisdictions, while supporting the local reuse economy.
The primary objectives of this project are to:
Proposals are due April 22, 2025, 5:00pm PT.
Read moreMarch 11, 2025
Zero Waste Sonoma (ZWS) is seeking proposals for services to provide edible food recovery services to
Commercial Edible Food Generators, as required by the regulations the California Department of
Resources Recycling and Recovery (CalRecycle) adopted in response to Senate Bill (SB) 1383 (Chapter
395, Statutes of 2016) (the regulations are hereinafter referred to as “SB 1383 Regulations”). All work
will be completed in collaboration with ZWS staff and in compliance with SB 1383 Regulations (Chapter
12 of Division 7 of Title 14 of the California Code of Regulations (CCR). The below scope of work has been
prepared to assist you in providing a written submission.
According to CalRecycle, Californians send 2.5 billion meals worth of still-fresh, unsold food to landfills
each year, even as 1 in 5 Californians face food insecurity. The goal of SB 1383 is to reduce food waste
and address food insecurity by diverting surplus edible food from the garbage and compost bins to food
banks, soup kitchens, and other food recovery organizations and services that help feed our neighbors.
By diverting food waste away from the landfill, California can lower methane climate pollution
emissions and save landfill space.
SB 1383 requires that by 2025, California will recover 20% of edible food that would otherwise be sent
to landfills, to feed people in need. The law requires the following:
• Jurisdictions must establish food recovery programs and strengthen their existing food recovery
networks
• Food donors must arrange to recover the maximum amount of their excess, edible food
• Food recovery organizations and services that participate in SB 1383 must maintain record
August 21, 2024
The Sonoma County Waste Management Agency, which is also known as Zero Waste Sonoma (ZWS) is
soliciting proposals for architectural and engineering design services for the new household hazardous
waste facility (HHWF) and offices. These services are crucial to preparing construction ready plans,
specifications, and estimates (PS&E) as part of the construction bid package.
1. PROJECT BACKGROUND AND DESCRIPTION
ZWS currently extends household hazardous waste (HHW) disposal services through a 6,000
square foot facility based in Petaluma. However, for residents of the northern half of Sonoma
County, this location is highly inconvenient due to significant travel distance involved. This
deters proper HHW disposal among this population and elevates the risk of improper disposal
techniques, which could detrimentally affect the environment and public health. ZWS purchased
a property in Windsor, California with Assessor’s Parcel Number (APN) 059-271-082 to construct
a new HHWF and office building. There are three existing structures and a creek on the parcel.
The proposed HHWF aims to mitigate these concerns by enhancing accessibility to HHW disposal
services. Additionally, the inclusion of office and meeting spaces within the new facility is
planned to facilitate administrative functions and support services, further promoting
environmentally responsible waste management practices, and improving the overall efficacy of
hazardous waste collection in the region.
The project involves salvaging materials from an existing cross-shaped building, demolishing
three existing structures, and then constructing a new office building alongside a new HHWF.
This initiative emphasizes environmental sustainability by reusing valuable materials and
providing essential infrastructure for both administrative needs and safe HHW disposal.
2. DESIRED GOALS/OBJECTIVES/OUTCOMES
The intent of this RFP is to determine the proposed scope of the A&E Design Services. The
agreement resulting from this RFP will be a Professional Services Agreement (PSA) for the A&E
Design of the HHWF, with potential inclusion of offices depending on a subsequent cost
comparison between incorporating offices in this project versus leasing separate office space.
The selected Consultant should be prepared to evaluate multiple design alternatives and
provide construction ready, permitted PS&E’s by the end of 2026. Overall project objective is to
complete construction of a larger HHWF by fall of 2028. The Consultant will determine the
appropriate footprint necessary to construct a HHWF with approximately 66% more capacity
than the existing HHWF in Petaluma while considering the constraints of the parcel. Attachment
B details the maximum capacity of the 6,000 square foot HHWF in Petaluma. The project
includes the deconstruction and demolition of existing buildings, and the construction of a new
HHWF, with the inclusion of offices subject to further financial evaluation.
Proposals must be received no later than 5:00 P.M. on Friday, October 4, 2024
RFP AE for Household Hazardous Waste Facility(0kb)
Attachment A Sample Professional Services Agreement(0kb)
Attachment B Petaluma HHWF Capacities(0kb)
Attachment C Insurance Template 5(0kb)
Pre Bid Conference Sign In Sheet(0kb)
ATT Map Index(0kb)
Feasibility Study(0kb)
Bridge Assessment (0kb)
Phase II Study(0kb)
Demolition Estimate(0kb)
Deconstruction Estimate(0kb)
Decon Demo Site Map(0kb)
Conceptual Cost Estimate(0kb)
Easement Map(0kb)
Addendum 1 - Pre-bid Q&A(0kb)
August 22, 2023
Zero Waste Sonoma (AGENCY) is seeking proposals for technical assistance for commercial entities in Sonoma County.
The primary objectives of this project are:
Proposals are due September 25, 2023, 5:00pm PT.
November 18, 2022
Zero Waste Sonoma seeks innovative proposals from independent operators for reusable foodware to reduce waste generated by single-use disposables.
The Agency will entertain project types including but not limited to:
Proposals due February 17, 2023 at 5:00 PM
Reusable Foodware and Infrastructure Service Program(0kb)
Reusable Foodware and Infrastructure Service RFP Addendum(0kb)
November 3, 2020
Zero Waste Sonoma is searching for a consultant to perform Waste Characterization Study. Please find the details in the attached document. Responses are due by 5P on December 4, 2020.
Zero Waste Sonoma RFP for Waste Characterization Study 2020(0kb)
Addendum for the 2020 Waste Characterization Study (0kb)
Addendum #2 for the 2020 Waste Characterization Study (0kb)
February 21, 2020
Zero Waste Sonoma is searching for a consultant to perform a feasibility study of a potential site to become a permanent household hazardous waste (HHW) facility. Please find the details in the attached document. Responses are due by 3P on March 13, 2020.
Zero Waste Sonoma RFP for HHW Feasibility Study 2020(0kb)
Question Answer Addendum Feasibility Study 2020(0kb)
September 25, 2018
The Sonoma County Waste Management Agency (SCWMA) is seeking proposals from interested and qualified contractors for transport of compostable materials to permitted composting facilities.
Request for Proposals for Compostable Material Transport(0kb)
Exhibit A: Evaluation Criteria and Primary Task List(0kb)
Exhibit B: Proposal Authorization and Acknowledgement Form(0kb)
Exhibit C: Agreement for Compostable Materials Transport Services(0kb)
Exhibit E: Approved Sites and Potential Future Site(0kb)
Exhibit E: Approved Sites and Potential Future Site(0kb)
Request for Proposals for Compostable Material Transport and ALL Exhibits(0kb)
Addendum #1(0kb)
Exhibit F: Cost Matrix(0kb)
Addendum #2(0kb)
Exhibit C: Form of Agreement(0kb)
March 9, 2018
The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a CalRecycle Approved Electronic Recycler for the transportation and recycling of electronic waste collected at Sonoma County transfer stations.
An optional Pre-Proposal tour for Potential Proposers interested in touring the E-Waste collection site is tentatively scheduled, site conditions permitting, to be held on Friday, March 16, 2018, from 10:00 a.m. to 11:30 a.m., at the Central Disposal Site, Administration Office, 500 Mecham Road, Petaluma, California, 94952. Must RSVP according to instructions in RFP.
Request For Proposals E Waste Transport Recycling 2018 Final(0kb)
Exhibit A Scope Of Work And Evaluation Criteria For E Waste Recycling Fi(0kb)
Exhibit B Authorization And Acknowledgement Form For E Waste Recycling F(0kb)
Exhibit C Form Of Agreement For E Waste Transportation And Recycling Ser(0kb)
Exhibit D Annual E Waste Quantities(0kb)
Question And Answer Addendum With Agreements Ada(0kb)
September 25, 2017
The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a contractor to evaluate and rebrand the SCWMA to better represent its mission and services.
Note: SCWMA is simultaneously issuing an RFP for Website Design as well as working on a new commercial outreach database.
September 25, 2017
The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a contractor to design and build a new website for the agency to better reperesent the SCWMA and better convey its services and resources to the public.
Note: The SCWMA is simultaneously issuing an RFP for Brand Evaluation and Design Services.
Request for Proposal Website Design and Implementation Services(0kb)
Website Design and Implementation RFP Addendum #1(0kb)
May 31, 2017
The Sonoma County Waste Management Agency (SCWMA) is soliciting proposals from entities with demonstrated experience and qualifications in owning and operating organics processing facilities, accepting organic material, and processing and diverting organic material to secure organics processing capacity for organic materials generated within Sonoma County. The selected Proposer(s) would be paid a per ton rate that is set by through an agreement with the SCWMA, in exchange for siting, owning, building, and managing the facility, as well as processing the organic materials, and marketing the any finished products produced.
Please note the following important dates in this process:
Rfp Scwma Organic Materials Processing Final(0kb)
Attachment A Draft Short Term Scwma Service Agreement(0kb)
Attachment B Draft Long Term Scwma Service Agreement(0kb)
Attachment C Rfp Section 6 Forms Word(0kb)
Attachment D Rfp Section 6 Forms Excel(0kb)
Attachment E Letter From City Of Santa Rosa Regarding Potential Site(0kb)
Attachment F Scwma Ar Jpa Agreement(0kb)
Attachment G Survey Responses(0kb)
Attachment H Republic Services Of Sonoma County Inc Moa(0kb)
Scwma Organics Rfp Addendum 1(0kb)
Scwma Organics Rfp Addendum 2(0kb)
Scwma Organics Rfp Addendum 3(0kb)
Scwma Organics Rfp Addendum 4(0kb)
April 17, 2017
The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a CONTRACTOR to audit oil recycling centers and coordinate oil & oil filter recycling publicity and programs in Sonoma County. Currently funded through CalRecycle’s Oil Payment Program, the Agency operates a program to encourage recycling opportunities and help prevent illegal disposal for used motor oil and filters.
Read moreApril 17, 2017
The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a CONTRACTOR to develop and maintain relationships with Hispanic media (radio, newspaper and TV) including determining target audiences, doing media appearances, feature stores, etc., conduct person-to-person outreach through public event venues, businesses and other locations frequented by Spanish-speaking people, and answer the Agency’s dedicated Spanish Eco-Desk 565-3375 option #2 phone line and record these calls in a provided Access database.
Read moreApril 17, 2017
The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a CONTRACTOR to perform home composting education services. The goal of this program is to inform as many Sonoma County residents as possible of the importance of landfill diversion through proper home composting/vermicomposting actions, how to obtain the resources necessary to compost at home, and how to maintain home composting systems such that the systems operate properly and minimize potential odors and pests. Contractor shall be responsible for the planning, reservation of venues, development of specific educational materials, staffing, surveying, and reporting for all aspects of this program.
Read moreSeptember 9, 2016
The SCWMA is distributing this Request for Information (RFI) in order to better understand the availability and range of potential alternatives for providing organic waste processing services in the future. In particular, SCWMA is interested in organic waste processing options for yard/green waste (with comingled residential food waste), wood waste, commercial food waste, biosolids, and manure.
The questions deadline is September 30, 2016 and the response submission deadline is November 14, 2016 at 4:00 pm.
Request for Information for Organic Waste Processing(0kb)
Organic Waste Processing RFI Addendum(0kb)
July 8, 2016
The Sonoma County Waste Management Agency, Central Contra Costa Solid Waste Authority, County of Solano, City of San Jose, and City of Sunnyvale (collectively the “Participants”) are seeking proposals from consulting firms (“Consultant”) to develop a reliable, efficient, and uniform process to assess operations and diversion rates of facilities that accept, process, and divert construction and demolition (C&D) waste from landfill disposal throughout the San Francisco Bay Area Region.
Proposals are due 12:00 PM Noon/Pacific Standard Time on Friday, August 12, 2016.
Request for Proposals: Regional Assessment Procedure Documenting Operational Process and Diversion Rates for Construction and Demolition Debris Recovery Facilities(0kb)
Rfp Question Response(0kb)
April 26, 2016
Proposals due 3:00 p.m. on May 23, 2016
The Sonoma County Waste Management Agency (AGENCY) is seeking an agreement with a CONTRACTOR to hold city-centered Electronics Waste Collection Events where Sonoma County residents and businesses may bring electronic waste for recycling. The agreement term shall be from June 18, 2016 through February 11, 2017, with up to three annual extensions upon mutual agreement. These events shall be held on a monthly basis with no cost to the residents and businesses. The selected CONTRACTOR will be assisted by the AGENCY with publicity for the events.
Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, May 9, 2016, and the proposals are due by Monday, May 23, 2016 by 3:00 p.m.
Request for Proposals for Electronic Waste Collection Event Services for the Sonoma County Waste Management Agency(0kb)
Addendum to request for Proposals(0kb)
July 10, 2014
Proposals due 3:00 pm on August 4, 2014
The Sonoma County Waste Management Agency (AGENCY) is seeking proposals from interested and qualified contractors for transport and delivery of compostable materials to permitted composting facilities.
Slightly less than 100,000 tons per year of compostable material is currently accepted at the Central Disposal Site compost facility operated by the AGENCY for processing, composting, and sale of finished product. The County’s contractor currently transports compostable material from the Transfer Stations to the Central Disposal Site composting facility. This contract will expire upon notice from the County to Republic Services that the Master Operating Agreement is effective.
However, it is anticipated that the compost facility may be forced to close or reduce operations due to regulatory requirements. Depending on the ultimate outcome of the regulatory process, the AGENCY may be able to operate its current compost facility during a portion of the year. Although uncertain, it appears that at least some portion of the compostable materials currently processed at the Central Disposal Site will need to be composted elsewhere beginning October 1, 2014. The AGENCY may require transport and delivery services either on a seasonal or continual basis.
Request for Proposals to Transport Compostable Materials(0kb)
Revised: Request for Proposals to Transport Compostable Materials(0kb)
July 25, 2014 Revision to Request for Proposals(0kb)
Addendum to Request for Proposals(0kb)
March 5, 2014
Proposals due 3:00 p.m. on April 7, 2014
The Sonoma County Waste Management Agency (AGENCY) is seeking proposals from a Contractor to operate a Household Hazardous Waste Facility, accompanying weekly Mobile Program and a Door to Door Collection Service, Hazardous Waste Load Check Program, provide Conditionally Exempt Small Quantity Generator services, and handle emergency response wastes. The Contractor will be required to receive, package, treat, store, and dispose of Household Hazardous Waste and Conditionally Exempt Small Quantity Generator wastes. The contract for services being sought under this Request for Proposals will be between the successful Proposer and the AGENCY. The AGENCY intends to award a contract for the period of July 1, 2014 through February 11, 2017.
Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, March 24, 2014, and the proposals are due by Monday, April 7, 2014 by 3:00 p.m.
Request for Proposals for Operation of Household Hazardous Waste Programs for the Sonoma County Waste Management Agency(0kb)
Exhibit A: Outline of Scope of Services(0kb)
Exhibit B: Proposal Authorization and Acknowledgement Form(0kb)
Exhibit C: Form of Agreement(0kb)
Exhibit D: Cost Proposal Form(0kb)
Cost Proposal Form(0kb)
Exhibit E: Volumes of Material Historically Collected(0kb)
Exhibit F: License Agreement for Use of County Facilities with Site Map(0kb)
Exhibit G: Central Disposal Site and Transfer Station Hours and Locations(0kb)
Addendum to Request for Proposals(0kb)
Current Contract Pricing(0kb)
October 31, 2013
Proposals due 3:00 pm on December 5, 2013
The Sonoma County Waste Management Agency (AGENCY) is seeking proposals for a Waste Characterization Study in Sonoma County. In keeping with its desired goals and continued achievements, the AGENCY recognizes the need to continually examine data that may impact the mandates set forth by the State, as well as monitoring the progress of the Countywide Integrated Waste Management Plan (CoIWMP). As such, the AGENCY wishes to examine and analyze trends of the types and quantities of Sonoma County waste landfilled.
Request for Proposals to Conduct a Waste Characterization Study(0kb)
Addendum to Request for Proposals(0kb)
July 24, 2012
modified August 8, 2012
Proposals due 3:00 p.m. on August 20, 2012
The Sonoma County Waste Management Agency (AGENCY) is seeking professional assistance for the preparation of CEQA documents for the AGENCY's Carryout Bag Waste Reduction Ordinance. The draft ordinance is included as Exhibit D. AGENCY expects proposers to be well versed in the legal issues surrounding carryout bag ordinances in other California cities and counties and be qualified to prepare a complete, legally defensible CEQA document. AGENCY also expects proposers to be well versed in CEQA documents prepared for other California cities and counties to the extent that relevant information can be readily incorporated into this effort, thus minimizing cost to AGENCY.
April 23, 2012
Proposals due 3:00 p.m. on May 21, 2012
The Sonoma County Waste Management Agency (AGENCY) is seeking an Agreement through February 11, 2017, with a CONTRACTOR to audit oil recycling centers and coordinate oil recycling publicity and oil programs in Sonoma County. Currently funded through the Department of Resources Recycling and Recovery's (CalRecycle) Oil Payment Program, the Agency operates a program to encourage recycling opportunities and help prevent illegal disposal for used motor oil and filters.
CONTRACTOR shall assist AGENCY staff to accomplish the goals of the Used Oil Recycling Program. The tasks to be addressed include:
To assist in proposal preparation, download the Word version of Attachment A: Scoring Criteria template.
Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Friday, May 4, 2012, and the proposals are due by Monday, May 21, 2012, by 3:00 p.m.
According to the RFP, under Section 2. General Information, each potential proposer was to submit any written questions pertaining to this RFP by the May 4, 2012 deadline. Please be aware that no questions or comments were received; therefore, no response is necessary to be published as an Addendum to this RFP.
Read moreApril 20, 2012
Proposals due 3:00 p.m. on May 21, 2012
The Sonoma County Waste Management Agency (AGENCY) is seeking a two-year agreement, including multiple year extensions until 2017, with a CONTRACTOR to conduct Spanish language outreach services for used motor oil/filter recycling and solid waste recycling activities in Sonoma County. The scope of work for the contract includes developing and maintaining relationships with Hispanic media; conducting person-to-person outreach through public event venues, businesses and other locations frequented by Spanish-speaking people; answering Spanish Eco-Desk phone calls; providing translation services to Agency staff as needed; assisting in preparation and managing distribution of the annual Spanish Recycling Guide; keeping records for the CalRecycle Used Oil Grant Program; and, preparing press releases. To assist in proposal preparation, download the Word version of Exhibit A Outreach Plan/Budget template.
Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, May 7, 2012, and the proposals are due by Monday, May 21, 2012 by 3:00 p.m.
According to the RFP, under Section 2. General Information, each potential proposer was to submit any written questions pertaining to this RFP by the May 7, 2012 deadline. Please be aware that no questions or comments were received; therefore, no response is necessary to be published as an Addendum to this RFP.
Read moreApril 3, 2012
Proposals due 3:00 p.m. on April 27, 2012
The Sonoma County Waste Management Agency (AGENCY) is seeking a two-year agreement, including multiple year extensions until February 11, 2017 with a CONTRACTOR to hold city-centered Electronics Waste Collection Events where Sonoma County residents and businesses may bring electronic waste for recycling. These events shall be held on a monthly basis with no cost to the residents and businesses. The selected CONTRACTOR will be assisted by the AGENCY with publicity for the events.
The AGENCY intends to award "primary" vendor and "back-up" vendor contracts. The "back-up" vendor shall not be guaranteed any amount of work. The "back-up" vendor contract shall only be utilized in the event that the "primary" vendor is unable to provide the electronic waste recycling services required by its contract with the AGENCY.
Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, April 9, 2012, and the proposals are due by Friday, April 27, 2012 by 3:00 p.m.
Read moreMarch 29, 2012
Proposals due 3:00 p.m. on April 27, 2012
The Sonoma County Waste Management Agency is seeking proposals from CalRecycle Approved Electronic Recyclers for the transport and recycling of Covered Electronic Wastes and Universal Waste Electronic Devices from the Central Disposal Site located at 500 Mecham Road, Petaluma, California. The term of the contract will be for approximately five (5) years, until February 11, 2017.
A Pre-Proposal tour for Potential Proposers interested in touring the E-waste collection site will be held on Tuesday April 3, 2012, from 10:00 a.m. to 11:30 a.m., at the following address: Central Disposal Site, Administration Office, 500 Mecham Road, Petaluma, California, 94952. Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, April 9, 2012, and the proposals are due by Friday, April 27, 2012 by 3:00 p.m.
Read moreNovember 23, 2011
Proposals due 3:00 p.m. on December 19, 2011
The AGENCY is seeking information about contractors that are capable of providing composting services either as a solely private enterprise operating on private property under privately held operating permits, as a possible private/public partnership or as a contractor operating the AGENCY facility and composting program, including the current slate of related activities. As a starting point, the AGENCY is soliciting via this RFQ information about interested parties in order to conduct an evaluative process for potentially entering into a new agreement for a contract operator or a private enterprise with which the AGENCY could negotiate a contract for green waste diversion. The unique circumstances for the near-term future of the program, particularly the transition from the current location to a new program home, coupled with the desire to dramatically increase the volume and type of materials processed, provides the impetus for consideration of alternative diversion options of compostable/green material, including a new agreement.
June 10, 2011
Proposals due 3:00 p.m. on July 18, 2011
The Sonoma County Waste Management Agency (AGENCY) is seeking an agreement with a CONTRACTOR to complete at least the following: 1) conduct all research and collect pertinent information using the most up-to-date lists of businesses, multifamily and public entities in Sonoma County, subject to draft mandatory commercial recycling regulation, 2) input required information in an Access database, 3) mail a personalized letter to those businesses and/or conduct outreach and education to all or a subset of Sonoma County businesses, multifamily and public entities about ARB/CalRecycle’s regulations and how to achieve compliance in advance of regulation-specified deadlines, 4) provide waste assessments technical assistance and follow-up to a certain number of business, multifamily and public entities subject to the regulation, and 5) report to the Agency Board of Directors and staff. CONTRACTOR must be able to provide the services detailed in Exhibit A-1 in both English and Spanish languages.
Rfp Mandatory Commercial Recycling Education(0kb)
Mandatory Commercial Recycling Education Services Addendum(0kb)
